Company Background
Burger Consulting Group is a Chicago-Based consulting firm established in 1994 that provides information systems management consulting exclusively to the construction industry. They work with mid-to-large sized contractors nationwide who are ranked in the top of their industry. Burger Consulting is an innovative small business on the forefront of their industry.

Position Summary
Burger Consulting currently seeks a full-time Executive Assistant who will work closely with the company’s President as well as the Officer of Operations to provide administrative and office managerial support. This position may at times serve as the first point of contact for new and returning clients so professionalism and polish is a must. The optimal candidate will have excellent communication skills and have the desire to work in a fast-paced environment.

Responsibilities

• Supporting the BCG President and the leadership team in day-to-day activities including travel coordination, calendar management, and meeting coordination.
• Working as a liaison between the BCG President and the Project Coordinators by assisting in schedule coordination, task management and travel arrangements.
• Establish conference calls, meeting agendas, and other activities as needed.
• Arrangement of large conference calls across multiple time zones, with multiple parties.
• Attend client conference calls, take meeting minutes and note any follow-up that is required.
• Reconcile travel expenses.
• Assist in preparing slide decks, managing timelines, and third-party design resources for presentations.
• Provide occasional support to Project Coordinators and Consultants when necessary.
• Perform document editing and proofreading duties as needed on client and marketing content.
• Point person for office, mail, filing, scanning, office supplies & equipment and office related errands.
• Coordinate IT needs with outsourced IT firm.
• Provide HR oversite, working with third-party 401K and health benefit vendors and recruiters, managing employee onboarding and off-boarding processes, forms and procedures.
• Manage relationships with vendors, service providers, and landlord, working with outsourced book-keeping team to ensure invoices are tracked and paid.
• Manage contract and price negotiations with office vendors, service providers, and office lease.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Participate actively in the planning and execution of company events.

Desired Skills and Experience:

• Excellent written and oral communication skills.
• 3-5 years’ experience providing executive administrative support.
• Superior Microsoft Office skills.
• Comprehensive understanding of calendaring, time zones and meeting collaboration.
• Word Press familiarity is a plus but not necessary.
• Familiar with Microsoft Teams and Sharepoint.
• Familiar with Zoho One/CRM (or similar CRM platform).
• Background in the arranging of business travel and calendar coordination.
• Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• High degree of professionalism and experience interacting with clients.
• The ability to work as a productive team member within a dynamic environment.
• Must be able to work independently when necessary and always be a forward thinker.
• Demonstrated experience problem-solving and dealing with complex, ambiguous situations with diplomacy and tact.
• Observant and a critical thinker.
• Strong work ethic and entrepreneurial spirit.
• Attention to detail is required.