Project Coordinator

A Project Coordinator position is now available at Burger Consulting Group.

This is a keen opportunity to be part of a high-profile, boutique IT consulting firm in a stand-out position, acting as the main support to the Project Managers and Consultants within the company. The right candidate must be able to handle multiple, client related projects and multi-task with efficiency. If you possess solid problem-solving skills, are well-spoken and have a strong drive towards optimal results this role could be for you. 

Position Description

  • Develop or update project plans including project objectives, technologies, systems, information specifications, schedules, funding, and staffing.
  • Maintain project information in project management software by updating document center, client database and project tracking tools.
  • Monitor and update project milestones and deliverables.
  • Support staff with documentation assistance such as project deliverables, marketing materials, and meeting minutes.
  • Develop and proofread sizable project deliverables, ensuring quality and timely deliverance.
  • Communicate with project stakeholders to identify and resolve problems.
  • Coordinate and plan for client meetings, conference calls, onsite visits and provide project support.
  • Record and distribution of meeting minutes.
  • Manage various internal projects and support company initiatives.
  • Schedule and facilitate internal staff meetings.
  • Arrange travel utilizing the corporate travel agency to schedule flights, ground transportation, and accommodations. Assist in coordinating travel with all project members.
  • Provide support for calendar appointments, conference calls and travel itineraries.
  • Perform tasks using MS Office, MS Project, Teams, and Sharepoint.
  • Light administrative and ad-hoc office support as needed.

Desired Skills and Experience: 

  • Excellent written and oral communication skills.
  • Experience in editing and formatting documentation.
  • 3-5 years’ experience providing administrative project support.
  • Superior Microsoft Office skills.
  • Advanced organizational skills necessary to prioritize and complete a variety of tasks.
  • High degree of professionalism and experience interacting with clients.
  • The ability to work as a productive team member within a dynamic environment.
  • Must be able to work independently when necessary and be a forward thinker.
  • Demonstrated experience problem-solving skills. 
  • Dealing with complex, ambiguous situations with diplomacy and tact.
  • Strong work ethic and entrepreneurial spirit.
  • Attention to detail is required.
  • Previous professional services experience and/or knowledge of AEC industry desirable.
  • Proximity to the Chicago Loop is optimal.

Role Demands:

  • Light travel; Reasonably 5-10%. 
  • May be required to attend local conferences or meetings outside the office.
  • On-screen conference calls average 60% of the work week.

Due to competing deadlines or schedules, additional hours could be expected at times.

This could be in the way of a client deliverable or conference calls. This is not a frequent occurrence and should be recognized as a critical event.